PurposeHire ("we", "us", "our") operates the online hiring portal at purposehire.org, connecting impact sector job seekers with meaningful employment opportunities. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our portal.

By registering an account or using our services, you acknowledge that you have read and understood this policy. If you do not agree, please discontinue use of the portal.

1. Who We Are

PurposeHire acts as the data controller for all personal data processed on this platform. We are responsible for deciding how and why your personal data is used. If you have any queries about this policy or how we handle your data, please refer to Section 10 (Contact Us).

2. Data We Collect

Information You Provide Directly

• Candidate profile: resume/CV, work history, skills, educational background, and profile photo
• Job applications: cover letters, answers to employer screening questions, and supporting documents
• Employer registration: company name, industry, job postings, and billing details
• Communications: messages sent through the portal, support requests, and feedback

Information Collected Automatically

• Technical data: IP address, browser type, device identifiers, and operating system
• Usage data: pages visited, search queries, job listings viewed, and click interactions
• Cookie and tracking data (see Section 6 for full details)

3. How We Use Your Data

We use your personal data to:

• Create and manage your profile and provide the recruitment services
• Match job seekers with relevant job opportunities and employers
• Process job applications and facilitate communication between candidates and employers
• Send notifications such as application status updates and employer messages
• Send promotional or marketing communications where you have provided consent
• Improve and personalise the portal experience through analytics and usage data
• Prevent fraud, enforce our Terms of Service, and comply with legal obligations

4. Sharing & Disclosure

• Employers: When you apply for a job, or your saved profile matches any posted job and application materials are shared with the relevant hiring employer.
• Service providers: We engage trusted third-party vendors (cloud hosting, email delivery, payment processors, analytics) who process data on our behalf under strict data processing agreements.
• Legal requirements: We may disclose data when required by law, court order, or to protect the rights and safety of PurposeHire and its site visitors.
• Business transfers: In the event of a merger, acquisition, or sale of assets, user data may be transferred. We will notify affected users in advance.

5. Data Security

• Encrypted data transmission (TLS/HTTPS)
• Hashing and secure credential storage
• Role-based access controls
• Regular security audits
• Data breach notification procedures as required by applicable law

While no system is entirely infallible, in the event of a data breach we will notify affected users and relevant authorities as required by applicable law.

6. Cookies & Tracking

• Essential cookies: Required for core portal functionality such as page visit sessions and security. These cannot be disabled.
• Analytics cookies: Help us understand how users interact with the portal (e.g., via Google Analytics). These require your explicit consent.

7. Your Rights

Depending on your location, you may hold the following rights over your personal data:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Correct any inaccurate or incomplete data.
• Erasure: Request deletion of your data ("right to be forgotten"), subject to legal retention requirements.
• Objection / Restriction: Object to or restrict certain types of processing activities.
• Withdraw consent: Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at the details in Section 10. We will respond within 20 days.

8. Data Retention

We retain personal data for as long as needed to deliver our services.

• Profile data: retained for the lifetime of your account
• Job application records: retained for up to 2 years
• Financial and billing records: retained for 3 years

9. Children's Privacy

• PurposeHire is not directed at children under the age of 16.
• We do not knowingly collect personal data from minors.
• If you believe a minor has provided us with personal data without appropriate consent, please contact us immediately.

10. Contact Us

For any questions, requests, or complaints regarding this Privacy Policy or your personal data:

• Data Protection Officer — PurposeHire
• Email: talent@purposehire.org
• Website: purposehire.org

Policy Updates

This policy may be updated periodically to reflect changes in our practices or applicable law.